Commission Regulation (EC) No 324/2008 of 9 April 2008
laying down revised procedures for conducting Commission inspections in the
field of maritime security (Text with EEA relevance)
THE COMMISSION OF THE EUROPEAN COMMUNITIES,
Having regard to the Treaty establishing the European Community,
Having regard to Regulation (EC) No 725/2004 of the European Parliament and
of the Council of 31 March 2004 on enhancing ship and port facility security
, and in particular Article 9(4) thereof,
Having regard to Directive 2005/65/EC of the European Parliament and of the
Council of 26 October 2005 on enhancing port security , and in particular
Article 13(2) and (3) thereof,
(1) In order to monitor the application by Member States of Regulation (EC)
No 725/2004 the Commission should conduct inspections starting six months after
the entry into force of that Regulation. The organisation of inspections under
the supervision of the Commission is necessary to verify the effectiveness of
national quality control systems and maritime security measures, procedures and
(2) In accordance with Article 13(3) of Directive 2005/65/EC, the Commission
should monitor the implementation by Member States of the said Directive jointly
with the inspections provided for in Regulation (EC) No 725/2004.
(3) The European Maritime Safety Agency established by Regulation (EC) No
1406/2002 of the European Parliament and of the Council  should provide the
Commission with technical assistance in the performance of the latter’s
inspection tasks in respect of ships, relevant companies and Recognised Security
(4) The Commission should co-ordinate the schedule and preparation of its
inspections with the Member States. The Commission’s inspection teams should be
able to call upon qualified national inspectors, where available.
(5) Commission inspections should be carried out according to a set
procedure, including a standard methodology.
(6) Sensitive information relating to inspections should be treated as
(7) Commission Regulation (EC) No 884/2005 of 10 June 2005 laying down
procedures for conducting Commission inspections in the field of maritime
security  should therefore be repealed.
(8) The measures provided for in this Regulation are in accordance with the
opinion of the Committee instituted by Article 11(1) of Regulation (EC) No
HAS ADOPTED THIS REGULATION:
SUBJECT MATTER AND DEFINITIONS
This Regulation lays down procedures for conducting Commission inspections to
monitor the application of Regulation (EC) No 725/2004 at the level of each
Member State and of individual port facilities and relevant companies.
This Regulation also lays down procedures for the monitoring by the
Commission of the implementation of Directive 2005/65/EC jointly with the
inspections at the level of Member States and port facilities in respect of
ports as defined in Article 2(11) of this Regulation.
The inspections shall be conducted in a transparent, effective, harmonised
and consistent manner.
For the purposes of this Regulation the following definitions shall
1. "Commission inspection" means an examination by Commission inspectors of
Member States' national maritime security quality control systems, measures,
procedures and structures, to determine compliance with Regulation (EC) No
725/2004 and implementation of Directive 2005/65/EC;
2. "Commission inspector" means a person fulfilling the criteria set out in
Article 7 employed by the Commission, or employed by the European Maritime
Safety Agency or a national inspector, mandated by the Commission to participate
in Commission inspections;
3. "national inspector" means a person employed by a Member State as a
maritime security inspector, and qualified according to the requirements of that
4. "objective evidence" means quantitative or qualitative information,
records or findings pertaining to security or to the existence and
implementation of a requirement laid down in Regulation (EC) No 725/2004 or
Directive 2005/65/EC, which are based on observation, measurement or test and
which can be verified;
5. "observation" means a finding made during a Commission inspection and
substantiated by objective evidence;
6. "non-conformity" means an observed situation where objective evidence
indicates the non-fulfilment of a requirement laid down in Regulation (EC) No
725/2004 or Directive 2005/65/EC that requires corrective action;
7. "major non-conformity" means an identifiable deviation that poses a
serious threat to maritime security that requires immediate corrective action
and includes the lack of effective and systematic implementation of a
requirement laid down in Regulation (EC) No 725/2004 or Directive
8. "focal point" means the body designated by each Member State to serve as a
contact point for the Commission and other Member States and to facilitate,
follow up and inform on the application of the maritime security measures laid
down in Regulation (EC) No 725/2004 and the port security measures laid down in
9. "relevant company" means an entity that has to appoint a Company Security
Officer, Ship Security Officer or Port Facility Security Officer, or is
responsible for the implementation of a Ship Security Plan or Port Facility
Security Plan, or has been appointed by a Member State as a Recognised Security
10. "test" means a trial of maritime security measures, where intent to
commit unlawful action is simulated for the purpose of testing efficiency in the
implementation of existing security measures;
11. "port" means the area within the boundaries defined by Member States
under Article 2(3) of Directive 2005/65/EC and notified to the Commission under
Article 12 thereof.
Co-operation of Member States
Without prejudice to Commission responsibilities, Member States shall
cooperate with the Commission in the accomplishment of its inspection tasks. The
cooperation shall be effective during the preparatory, control and reporting
Exercise of Commission powers
1. Each Member State shall ensure that Commission inspectors are able to
exercise their authority to inspect the maritime security activities of any
competent authority under Regulation (EC) No 725/2004 or Directive 2005/65/EC
and of any relevant company.
2. Each Member State shall ensure that, upon request, Commission inspectors
have access to all relevant security related documentation and in
(a) the national programme for the implementation of Regulation (EC) No
725/2004 referred to in Article 9(3) of that Regulation;
(b) data supplied by the focal point and monitoring reports referred to in
Article 9(4) of Regulation (EC) No 725/2004;
(c) the outcome of Member States' monitoring of the implementation of port
3. Wherever Commission inspectors encounter difficulties in the execution of
their duties, the Member States concerned shall by any means within their legal
powers assist the Commission to accomplish in full its task.
Participation of national inspectors in Commission inspections
1. Member States shall endeavour to make available to the Commission national
inspectors able to participate in Commission inspections, including the related
preparatory and reporting phases.
2. A national inspector shall not participate in Commission inspections in
the Member State where he is employed.
3. Each Member State shall provide the Commission with a list of national
inspectors on whom the Commission may call to participate in a Commission
That list shall be updated, at least by the end of June each year.
4. The Commission shall communicate to the Committee instituted by Article
11(1) of Regulation (EC) No 725/2004 (hereinafter the Committee) the lists
referred to in the first subparagraph of paragraph 3 of this Article.
5. Where the Commission considers that the participation of a national
inspector is necessary in a particular Commission inspection, it shall request
information from Member States as to the availability of national inspectors for
the conduct of that inspection. Such requests shall normally be made eight weeks
in advance of the inspection.
6. The expenses arising from the participation of national inspectors in
Commission inspections shall, in compliance with Community rules, be met by the
Technical assistance from the European Maritime Safety Agency in Commission
In providing the Commission with technical assistance pursuant to Article
2(b)(iv) of Regulation (EC) No 1406/2002, the European Maritime Safety Agency
shall make technical experts available to participate in Commission inspections,
including the related preparatory and reporting phases.
Qualification criteria and training for Commission inspectors
1. Commission inspectors shall have appropriate qualifications, including
sufficient theoretical and practical experience in maritime security. This shall
(a) a good understanding of maritime security and how it is applied to the
operations being examined;
(b) a good working knowledge of security technologies and techniques;
(c) a knowledge of inspection principles, procedures and techniques;
(d) a working knowledge of the operations being examined.
2. In order to qualify for Commission inspections, Commission inspectors
shall have successfully completed training to carry out such inspections.
In the case of national inspectors the training necessary for them to act as
Commission inspectors shall:
(a) be accredited by the Commission;
(b) be initial and recurrent;
(c) ensure a standard of performance adequate for the purposes of controlling
whether security measures are implemented in accordance with Regulation (EC) No
725/2004 and Directive 2005/65/EC.
3. The Commission shall ensure that Commission inspectors fulfil the criteria
set out in paragraphs 1 and 2.
PROCEDURES FOR THE CONDUCT OF COMMISSION INSPECTIONS
Notice of inspections
1. The Commission shall give at least six weeks notice of an inspection to
the focal point of the Member State in whose territory it is to be conducted. In
response to exceptional events, this period of notice may be reduced.
Member States shall take all necessary steps to ensure that notification of
an inspection is kept confidential in order to ensure that the inspection
process is not compromised.
2. The focal point shall be notified in advance of the intended scope of a
Where a port facility is to be inspected, the focal point shall be informed
in the notice whether:
(a) the inspection is to include ships at that port facility, or elsewhere in
the port, during the inspection; and
(b) the inspection will include monitoring of the port under Article 13(2) of
For the purposes of point (b) "monitoring" means verifying whether or not the
provisions of Directive 2005/65/EC have been implemented by Member States and by
the ports in their territory that have been notified to the Commission under
Article 12 of Directive 2005/65/EC. In particular, monitoring means verifying
that all provisions of Directive 2005/65/EC have been taken into account in the
conduct of the port security assessments and the establishment of the port
security plans and that the measures established thereunder are consistent with
the provisions adopted under Regulation (EC) No 725/2004 for the port facilities
located in the ports concerned.
3. The focal point shall:
(a) inform the relevant competent authorities in the Member State of the
(b) notify the Commission of those relevant competent authorities.
4. The focal point shall advise the Commission at least 24 hours in advance
of the inspection, of the name of the flag State and the IMO number of ships
expected to be at a port facility or port notified under the second subparagraph
of paragraph 2 during the inspection.
5. Where the flag State is a Member State, the Commission shall, where
practicable, inform the focal point of that Member State that the ship may be
inspected when at the port facility.
6. Where the inspection of a port facility in a Member State is to include a
ship of that Member State as flag State, the focal point shall liaise with the
Commission to confirm whether or not the ship will be at the port facility
during the inspection.
7. Where a ship previously identified to be inspected will not be berthed in
the port during the inspection of the port facility, the Commission and the
coordinator appointed under Article 9(3) shall agree an alternative ship to be
inspected. This ship may be located at another port facility within the port.
Paragraphs 5 and 8 of this Article shall still apply in these cases.
8. Commission inspections shall be carried out under the auspices of the
Member State of the port facility exercising control and compliance measures
under Regulation 9 of the special measures to enhance maritime security of the
1974 International Convention for the Safety of Life at Sea as amended (SOLAS
Convention) when either:
(a) the flag State of the ship is not a Member State; or
(b) the ship was not included in the information provided pursuant to
paragraph 4 of this Article.
9. When notice of an inspection is given to the focal point, a pre-inspection
questionnaire may be communicated for completion by the relevant competent
authority or authorities, together with a request for the documents referred to
in Article 4(2).
The notice shall also specify the date by which the completed questionnaire
and documents referred to in Article 4(2) shall be returned to the
Preparation of inspections
1. Commission inspectors shall undertake preparatory activities in order to
ensure efficiency, accuracy and consistency of inspections.
2. The Commission shall provide the focal point with the names of the
Commission inspectors mandated to conduct the inspection, and other details as
appropriate. Those names shall include the name of the Team Leader for the
inspection, who shall be a Commission inspector employed by the Commission.
3. For each inspection the focal point shall ensure that a coordinator is
designated to make the practical arrangements associated with the inspection
activity to be undertaken. During the inspection, the team leader shall be the
primary contact for the coordinator.
Conduct of inspections
1. A standard methodology shall be used to monitor the application by Member
States of the maritime security requirements laid down in Regulation (EC) No
2. Member States shall ensure that Commission inspectors are accompanied at
all times during the inspection.
3. Where a ship at a port facility is to be inspected and the flag State of
the ship is not the Member State of the port facility, the Member State of the
port facility shall ensure that the Commission inspectors are accompanied by an
officer of an authority referred to in Article 8(2) of Regulation (EC) No
725/2004 during the inspection of the ship.
4. Commission inspectors shall carry an identity card authorising them to
carry out inspections on behalf of the Commission. The Member States shall
ensure that Commission inspectors are able to obtain access to all areas
required for inspection purposes.
5. A test shall only be performed after notification to and agreement with
the focal point on its scope and purpose. The focal point shall undertake any
necessary coordination with the competent authorities concerned.
6. Without prejudice to Article 11, the Commission inspectors shall, wherever
appropriate and practicable, deliver an informal oral summary of their
observations on the spot.
The relevant focal point shall be informed promptly of any major
non-conformity with Regulation (EC) No 725/2004 or Directive 2005/65/EC
identified by a Commission inspection, prior to completion of an inspection
report in accordance with Article 11 of this Regulation.
However, in cases where a Commission inspector carrying out the inspection of
a ship finds a major non-conformity requiring action under Article 16, the Team
Leader shall inform the focal point of the Member State as port State
1. Within six weeks of completion of an inspection, an inspection report
shall be communicated by the Commission to the Member State. This inspection
report may contain as appropriate the outcomes of the monitoring of the port
undertaken in respect of Article 8(2)(b).
2. Where a ship has been inspected during the inspection of a port facility,
the relevant parts of the inspection report shall also be sent to the Member
State that is the flag State, if different from the Member State in which the
inspection took place.
3. The Member State shall inform the inspected entities of the relevant
observations of the inspection. However, the inspection report itself shall not
be sent to the inspected entities.
4. The report shall detail the observations of the inspection, identifying
any non-conformity or major non-conformity with Regulation (EC) No 725/2004 or
It may contain recommendations for corrective action.
5. When assessing the implementation of Regulation (EC) No 725/2004 and
Directive 2005/65/EC, one of the following classifications shall apply to each
of the observations of the report:
(a) in conformity;
(b) in conformity, but improvement desirable;
(d) major non-conformity;
(e) not applicable;
(f) not confirmed.
Response from the Member State
1. Within three months of the date of dispatch of an inspection report, the
Member State shall submit to the Commission in writing a response to the report
(a) addresses the observations and recommendations; and
(b) provides an action plan, specifying actions and deadlines, to remedy any
2. Where the inspection report does not identify any non-conformity or major
non-conformity with Regulation (EC) No 725/2004 or Directive 2005/65/EC, no
response shall be required.
Action by the Commission
1. The Commission may take any of the following steps in the event of
non-conformity or major non-conformity with Regulation (EC) No 725/2004 or
Directive 2005/65/EC and following receipt of the response of the Member
(a) submit comments to the Member State or request further explanation to
clarify all or part of the response;
(b) conduct a follow-up inspection or monitoring to check the implementation
of corrective actions, the minimum notice for such follow-up being two
(c) initiate an infringement procedure in respect of the Member State
2. Where a follow-up inspection of a ship is to be conducted, the Member
State that is the flag State shall, where possible, inform the Commission of the
ship’s future ports of call, so the Commission can decide where and when to
carry out the follow-up inspection.
GENERAL AND FINAL PROVISIONS
Without prejudice to Article 13 of Regulation (EC) No 725/2004 and Article 16
of Directive 2005/65/EC, the Commission shall treat sensitive inspection-related
materials as classified information.
Commission inspection programme
1. The Commission shall seek advice from the Committee on the priorities for
the implementation of its inspection programme.
2. The Commission shall inform the Committee on a regular basis about the
implementation of its inspection programme and about the results of the
Informing Member States of major non-conformity
If an inspection discloses a major non-conformity with Regulation (EC) No
725/2004 or Directive 2005/65/EC which is deemed to have a significant impact on
the overall level of maritime security in the Community, the Commission shall
inform the other Member States immediately after communicating the inspection
report to the Member State concerned.
Once a major non-conformity notified to the other Member States under this
Article has been corrected to the satisfaction of the Commission, the Commission
shall immediately inform the other Member States.
The Commission shall regularly review its system of inspections and in
particular the effectiveness of that system.
Regulation (EC) 884/2005 is repealed.
Entry into force
This Regulation shall enter into force on the 20th day following its
publication in the Official Journal of the European Union.
This Regulation shall be binding in its entirety and directly applicable in
all Member States.
Done at Brussels, 9 April 2008.
For the Commission
 OJ L 129, 29.4.2004, p. 6.
 OJ L 310, 25.11.2005, p. 28.
 OJ L 208, 5.8.2002, p. 1. Regulation as last amended by Regulation (EC)
No 2038/2006 (OJ L 394, 30.12.2006, p. 1).
 OJ L 148, 11.6.2005, p. 25.